This section details the process of adding new items to the system and editing existing ones.

Accessing Editing Items

1. Sign in to the system with your credentials.
2. Navigate to the "Menu" section and select “Items List”.

Editing Items

1. Navigate to Items Listing: Go to the "Menus" section and select "Items List."
2. Locate the Item: Find the item you want to edit in either the "Business Items" or "Local Items" section.
3. Click to Edit: Click in the corresponding row.
4. "Edit Item" Modal: The "Edit Item" modal will appear, pre-filled with the item's current details.

"Edit Item" Modal Tabs:

• Basic:

  • Business Item/Location Item: Indicates whether the item is a business item (shared across locations) or a location item (specific to the current location).
  • Currently editing: Specifies whether you are editing a business item or a location item.
  • Name: Edit the name of the item.
  • Description: Edit the description of the item.
  • Default Course Number: Edit the default course number.
  • Barcode: Edit the barcode of the item (unlock, change, relock).
  • Disable: Toggle to disable or enable the item.
  • Stock Count: Toggle to enable or disable stock count.
    • Note: This feature shows the quantity of the item on the POS and deducts it upon sale. It is used to manage limited stock availability and prevent over-promising to clients.
  • Main Item Group: Change the main item group.
  • Sub Item Group: Change the sub item group.
  • Diet Preference: Select the diet preference.
  • Contains: Select the "contains" information.
  • May Contain: Select the "may contain" information.
  • Cosmetic Tags: Add or remove cosmetic tags.
  • Web Extension:
    • Title: Enter the title for the web extension.
    • URL: Enter the URL for the web extension.
    • Check Box: Activate this item as a web extension.
  • Custom Data: Add custom data.
  • Image: Upload or change the image.
  • Color: Select a color for the item.
    • Edit Icon: Allows editing the selected color.
    • Delete Icon: Allows deleting the selected color.
  • Image: Upload an image of the item.
    • UPLOAD Button: Allows uploading an image.

  

• Pricing:

  • Price Type: Select the type of pricing from the dropdown menu:
    • Standard: A fixed price (e.g., R5.00).
    • Weight: Price calculated based on weight (price per KG).
    • Custom Positive Price: Price entered as a positive value on the POS.
    • Custom Negative Price: Price entered as a negative value on the POS.
  • Price: Enter the default price of the item.
  • Cost Price: Enter the cost price of the item.
  • Units: (Only visible if "Price Type" is "Weight") Select the unit of measurement (e.g., KG).
  • Price by flag: Allows setting different prices for the item based on specific flags selected on the POS:
    • If the price is set to 0, then the price used when that flag is active will be 0.
    • Leave the field empty to use the default price.
    • Flag-Specific Prices: Input fields for setting prices for various flags (e.g., Sit Down, Takeaway, etc.).
    • Location Price: Button to set a location specific price.
  • Local Pricing Override: If no local pricing is set for a location item, the system will default to the business pricing. If a local price is set, it will override the business pricing. This is useful for groups or franchises that want to maintain consistent pricing across locations but allow for local adjustments.

  

• Printing:

  • Preparation Centers:
    • Allows you to select which preparation centers the item will be sent to.

  

• Actions:

  • Convert to Business Item: (Only visible for location items linked to a group) Converts the item to a business item, making it available to all linked locations.

Editing Steps:

1. Modify Fields: Change the values in the fields as needed.
2. Any changes made to the item will save automatically.

Differences Between Editing Business Items and Location Items:

• "Currently editing":
  • Business Item: The modal will display "Currently editing: Business item."
  • Location Item: The modal will display "Currently editing: Location item."
• Editable Fields:
  • Business Item: Certain fields may be locked or restricted to ensure consistency across locations.
  • Location Item: All fields are typically editable.
• Scope:
  • Business Item: Changes affect all linked locations.
  • Location Item: Changes only affect the current location.

Important Notes